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Knowledge Management > Document Management |
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A Document Management System (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management. |
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Results 1 - 25 of 61 matches |
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Email is the lingua franca of business today. It is the conduit that allows employees to share information, companies to work with partners, and increasingly, provides a way for companies and their customers to interact. Enterprises today deal with an ever-increasing number of email-related threats. Most are familiar with the problems of virus-infected email attachments and productivity-draining spam, but now companies must also address the threats posted by outbound email.
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Industry debate about the relative merits of OpenDocument Format (ODF) and Ecma 376 Office Open XML (OOXML) highlights the significance of the productivity application market shift from binary and proprietary file formats to vendor- and product-independent Extensible Markup Language (XML) models. The competitive stakes are huge, and the related political posturing is sometimes perplexing.
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IDC has found a direct correlation between effective document management and improved business performance. Yet recent research reveals that half of organizations rate their document process management processes as ineffective. This best-practices paper gives you insight into how you can reduce costs, increase productivity, mitigate risk and enhance business performance through the strategic outsourcing of document lifecycle management.
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For most organizations email compliance management is synonymous with outbound email control. This white paper describes how internal email control is crucial to an organization's compliance mandate and the underlying technical architecture required to do it effectively.
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A new survey of legal professionals reveals that 90% of in-house counsel believes their companies are largely unprepared for legal discovery. Get full survey results and best-practice recommendations to uncover where potential gaps exist. Identify the biggest opportunities to proactively prepare for discovery requests and improve outcomes by utilizing an outsourcing strategy.
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Effective records management has never been more crucial to meeting corporate governance, risk management and operational mandates. Yet half of enterprises lack a fully implemented records management program. Download this white paper to learn how strategic outsourcing can help you mitigate risks, apply best practices, meet compliance mandates and improve overall records management ROI.
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Mandatory compliance requirements often vary or conflict. Discover the major issues and appropriate actions organizations must take today to protect the privacy of information and meet legal and contractual requirements.
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As the traditional “paper-based” world gives way to digital documentation and transactions, enterprises are demanding innovative solutions for digitally signing and authenticating such documents, files, and forms with iron-clad protection against forgery. Solutions must guarantee non-repudiation and promise the same level of security and trust that exists with conventional documentation. At the same time, such a solution should be simple to use, easy to deploy and offer a rapid ROI.
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Whether you are a seasoned Human Resource professional, or the owner or manager of a small business, understanding the intricacies involved in organizing the Human Resource functions is absolutely essential to running an efficient and legally compliant company. In this whitepaper, you’ll learn about the four main types of HR documents every manager can’t live without.
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| By : Metafuse |
Published Date: Sep 26, 2007 |
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In speaking with project managers, directors of operations, vice presidents of professional services, chief financial offers, and other project team members every day, we hear familiar stories repeatedly and there are some trends, or commonalities. This document outlines five of the most common project management challenges.
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As check electronification progresses, image exchange capability is becoming a business imperative for financial institutions of all sizes to remain competitive. It is evident that this is the direction in which the industry is moving.
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| By : Utimaco |
Published Date: Apr 25, 2006 |
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Finding a practical equivalent for a signature is a major obstacle in achieving the promise of an automated paperless office. Discover how SafeGuard Sign & Crypt for Office helps achieve authenticity, integrity, confidentiality, while maintaining ease of use.
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Sooner or later, disasters happen to every computer user. They delete important files, on purpose or accidentally. Or they update a document and save it, overwriting the original version. Download this paper to learn how to protect against accidental file erasure.
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| By : Axway |
Published Date: Jun 22, 2007 |
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In a world where only the fittest survive, Axway can help. Our Managed File Transfer Survival Guide gives you a step-by-step plan for building a business case to ensure your success in managing the integrity of your data infrastructure. Download your complimentary survival guide today!
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| By : Xiotech |
Published Date: Mar 01, 2007 |
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Many organizations have no policies in place for retaining, managing, and purging documents. This paper looks at some of the basic components of a document strategy—retention, management, and destruction—and highlights some of the current compliance drivers that make it all necessary.
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Digital signatures aren't enough. This paper posits that data integrity needs to be redefined within the context of a time-sensitive mechanism.
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| By : HP |
Published Date: Jul 09, 2007 |
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In this paper, HP uncovers the worst culprits, from too many devices to not enough energy efficiency – and everything in between. You’ll also learn about the steps you can take to eliminate the problem in your imaging and printing environment, such as device consolidation and standardization, balanced deployment, and replacement of older devices with new, more energy-efficient models.
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Read this paper and learn the principles that are prerequisites to enforceable electronic agreements as required by existing legal standards and electronic signature legislation. This paper will also specify sixteen measurement criteria that can be used as metrics to assess whether the architecture of an electronic transaction will meet the requirements of admissibility.
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| By : HP |
Published Date: Aug 06, 2007 |
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Boost productivity. Increase competitive advantage. Reduce compliance risk. And help the environment in the process. How many more reasons do you need to automate paper-based processes? Read this white paper to learn how you can automate document-based business processes to improve knowledge-worker productivity and much more.
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TMCC's Financial Aid Department (FA) stores about 14,000 hardcopy files, and processes approximately 7,000 new applications a year. FA workers were running out of space to house all of the files when they were told their office might be moved, resulting in the loss of their file room altogether. Since they are required by the U.S. Department of Education to keep files for four years (sometimes longer depending on a specific regulation) they knew converting to an electronic file system would save both time and money while serving their students better.
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| By : SpringCM |
Published Date: Aug 02, 2006 |
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On behalf of CHEMCENTRAL, SpringCM manages more than 1.2 million documents — growing by more than 50,000 new documents each month — such as Material Safety Data Sheets (MSDS), Certificates of Analysis (CoA), product updates, proofs of delivery, price letters, and invoices.
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Rapid development of digital technologies and electronic communication, availability of mobile PCs and smart phones, abundance of tools for creating documents or high-quality presentations coupled with constantly growing volumes of information and yearning for doing business more effectively leads to switching to electronic exchange of information.
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The job of a Records Management Office is to take all paper documents that need to be preserved, from all county offices, and implement a strategy to preserve them. When the law changed on January 1, 2001 to allow digitally scanned copies to be legal documents (The Illinois Electronic Records Act), the challenge to find a preservation system that would be both efficient and cost effective increased dramatically.
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| By : x1 |
Published Date: Nov 07, 2005 |
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This paper describes a new user-centric approach to managing structured and unstructured organizational documents and data. Focusing on end-user features offers significant benefits to corporations, their employees, and their IT managers.
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